Virtual data room plans

ShareVault VDR plans enable secure document sharing for businesses of all sizes.


All you need for a secure
document sharing project.

Essential secure file sharing
capabilities: pre-configured security, content organization, and analytics.

  • 24/7/365 Support - Chat, Phone, Email
  • Advanced Secure Document Sharing
  • Granular document Access Control
  • User activity Analytics & Reporting
  • Plug-in free document viewing
  • Customizable Dynamic Watermarking


Advanced options for managing multiple document sharing projects.

Fully-configurable document security with advanced protection, enhanced analytics and integration options.

Everything in Express

  • Premier Support / Project Management
  • Customizable Branding
  • Q&A Module, Tagging, iOS & Android
  • Integration with Box, Dropbox, Google Drive, OneDrive, SharePoint, DocuSign


Added security plus unlimited document sharing projects enterprise-wise.

Additional enterprise-grade
capabilities with added security, customization and integration.

Everything in Pro

  • Connected Package & SSO
  • eCTD Viewer integration with Inter-document Hyperlinking
  • Customer Managed Keys
  • Dynamic Native File Protection

A virtual data room you can trust

Feb 04, 2021
"Full featured data room, great support."
Feb 08, 2021
“Invaluable tool for pitching a biotech start-up to investors."

Designed for due diligence around IP partnering, M&A, corporate finance and more

Comparison of ShareVault Plans: ShareVault Express, ShareVault Pro and ShareVault Enterprise
Service & Support – Award-winning 24/7 support to make your project a complete success
24/7/365 End User Support
Your end users can call or email our 24/7/365 support team for questions or assitance.
24-Hour Admin Support
As an administrator, you can call or email our 24 hour support team for questions or assitance. Support for administrators is avaialble 24/7/365 for ShareVault Professional and ShareVault Enterprise, and is available on weekdays for ShareVault Express.
All Weekdays
Scheduled Training by Webinar
Join one of our scheduled webinars for training on how to setup your ShareVault as an administrator.
One-on-One Training and Dedicated Project Management
A ShareVault project manager will provide one-on-one administrator training and proactive project support to ensure your deployment goes smoothly and meets your goals.
Document Control – Keep control of your sensitive content with bank-grade security
Granular Access Control – Provides fine-grained user / group access permissions
Document permissioning at the user or group level, as well as at the document or folder(tag) level, so you can set permissions precisely according to your requirements.
Disable Print, Save & Copy – Prevent unauthorized sharing of content
With separate controls over whether a user has the permissions to save a file, print a document, and/or copy text, you can be sure that your content remains under your control.
Custom Security Policies – Fully configurable protection for each file
Most data rooms are limited to view, print and save. ShareVault Express provides three pre-configured protection levels, while ShareVault Pro and Enterprise enable full customization of the protection settings for each policy.
Customizable Dynamic Watermarking – Timestamps users identity on documents
Puts a watermark with the user's identity, IP address and timestamp on viewed, downloaded and printed documents. This serves as an effective deterrent against document distribution (digital or in print) to unauthorized readers. ShareVault Express has a single configuration, while Pro and Enterprise support multiple configurations with customizable font, color and opacity.
Information Rights Management (IRM) – Remotely shred downloaded documents
With no clunky plug-ins to install, our powerful IRM technology gives you persistent control over a users's right to open documents downloaded from ShareVault, so you can unshare files at any time.
Offline Viewing – Lets users open protected files while offline
Apply IRM protection to documents for viewing for a limited time by users who do not have internet access, for example during a flight, while still maintaining control over confidential documents, and still tracking user activity.
Configurable Expiration – Set relative or absolute file expiration dates
Enforce deadlines by using the expiration feature to set an absolute or relative expiration date, after which document access rights will expire for the applicable users / groups.
Secure Print – Allows users to print on paper while preventing printing to PDF
Some users will insist on having the ability to print, but printing to PDF gives users the ability to save a digital copy of the file. Now you can allow printing to physical printers without allowing printing to PDF.
Screen Capture Blocking – Prevents screenshots, screen recording & screen sharing
ShareVault Pro and ShareVault Enterprise are the only available virtual data room solutions that can block users from taking screenshots or recording the screen on Windows, Mac, iOS and Android.
Content Organization – Your content is organized in a clear way that is easy to navigate
Hierarchical Tags – You can place a document in multiple places in your hierarchy
ShareVault's tags are like folders, but more flexible. They let users access the same document in multiple locations in your document hierarchy. You can drag-and-drop to reorganize the structure, and point-and-click to configure permissions and other settings.
Zoomable Thumbnails – Gives users a quick peek at each document's first page
ShareVault automatically creates a thumbnail image of each document, shown zoomed when the user's cursor hovers on the thumbnail, so users can take a quick look at documents without opening and more quickly find what they're looking for.
Compact View – Display option for showing more documents on-screen
A display mode toggle for a more tightly-packed listing of files, useful for efficiently managing large ShareVaults
Infinite Scrolling – Continuous scrolling eases viewing of long lists of files
ShareVault is the only solution of its kind offering “Infinite Scrolling”, which accelerates the document review process by vastly reducing the amount of clicking required to browse through long lists of files.
Full-text Search – Lets users instantly find documents they're looking for
Users can instantly search your entire ShareVault, and see the search results sorted by relevance, with synopses and hit highlighting showing how the searched keyword(s) are used in context.
Favorites – Gives users a simple way to mark files that they want to focus on
Users can mark a file or folder (tag) with a star to make it a favorite so they can quickly find it later. In a large data room, this handy feature can be a significant time-saver for your end users, enabling them to quickly locate their favorite files and tags.
Smart Filters – Convenient filters help users find what they're looking for
Users can instantly filter files in the document list based on a variety of filtering criteria, such as date / time uploaded, user who uploaded, file type, already viewed / not yet viewed.
Drag-and-drop Reordering – Lets you quickly and easily reorganize your index
Reordering the files and folders (tags) in your hierarchical index using drag-and-drop makes it quick and easy to organize your content the way you want.
Index Auto-Numbering – Automates the numbering of your hierarchical index
ShareVault can automatically number your indexed hierarchy, so that as you add new folders (tags), or use drag-and-drop reordering, the numbering automatically updates. Due Diligence lists are traditionally numbered in this fashion, so this feature is a significant timesaver during due diligence preparation.
User Activity Analytics - Get the most comprehensive detail on end-user and administrator activities
Interactive Reporting – Run custom user activity reports on demand
Our activity reporting tools provide a comprehensive audit trail, and insignhtful intelligence into your users’ document review progress with graphics and drill-downs for even more details.
Detailed Audit Trail - Every user and administrator activity is tracked
From page views to profile changes, we track more than 70 different types of actions, providing complete traceability into exactly who did what, and when.
Page Monitoring – Accurately track user viewing activity down to the page level
With page-level monitoring, you'll know which users viewed what pages, and when. Knowing the percentage of pages reviewed gives you additional insight into user engagement.
View-Time Monitoring – Measure user engagement by measuring reading time
Sharevault accurately measures each user's time spent actively scrolling through the pages of each document, so you can precisely determine which users are actively engaging with your content.
IP Address Tracking – Track your user’s location via their IP address
IP address tracking enables you to track the IP addresses of your users, using built-in reverse IP lookup to show company and location, when available.
User Experience – Streamline your sharing project with a slick, fast and intuitive user experience
All Major Browsers – Your users can confidently use their favorite browser
The ShareVault web app supports all major browsers, including Google Chrome, Mozilla FireFox, Microsoft Edge (version 79+) and Safari.
Built-in Help – Learn as you go with role-specific, searchable help module
ShareVault's Built-in help module lets you find help on any topic quickly. Searchable help pages give you the right content based on your role and your ShareVault configuration. In addition, video tutorials show you how easy it is to use ShareVault. And if you need help from a real person, our 24/7 support team is ready to help you.
Q & A Module – Users can ask easily questions and get answers from your team
ShareVault's powerful Q & A option features include privacy settings, threaded discussions and file attachments. At any time, you can export a PDF for audit, showing all the questions and the corresponding answers.
Q & A Workflow – Q & A workflows for forwarding questions to experts
With the Q&A workflow feature, moderators can use role-based workflows to forward questions to appropriate subject matter experts, and then approve or reject the response before replying to the end user.
Batch Download – Lets users with appropriate rights download files in bulk
The batch download feature allows users with permission to save files to do so rapidly and in bulk, even for thousands of selected files.
Admins Only
Batch Print – Allows privileged users to print a set of documents all at once
Users with print rights can print documents as a batch, complete with cover sheet, table of contents, page numbers & separator pages. ShareVault Pro and Enterprise support the Secure Print feature to prevent printing to PDF.
Multiple Languages – Support for French, Spanish, German and Mandarin
End users can choose to use the ShareVault user interface in English, Spanish, French, German or Mandarin, so users can choose their preferred language.
International Characters – Supports content in any language
ShareVault supports unicode text (international character sets) for fulltext search, tag (folder) names, group names, user names, etc., vital for supporting user-generated content in virtually any language.
Internet Data Transfer Acceleration – Optimized performance worldwide
ShareVault's internet data transfer speed, vital for snappy document viewing and quick uploads, is optimized worldwide, even in China.
Blackout Screen – Maintains a user's last place, so they can return to it fast
When a user's session expires due to inactivity, ShareVault displays a black-out screen, over the current page being viewed. A user just reenters their password to return to where they left off, and avoids the hassle of logging in and navigating back to where they were.
Content Viewing – Intuitive viewers and readers let users view your content with ease
Web Document Viewer – Fast, high-fidelity document viewing right in the browser
The Secure Web Viewer is a browser-based document viewer that securely displays documents right within the ShareVault web application. Because document text is encrypted, the user cannot copy it from the browser, and watermark anti-tampering countermeasures prevent removal of watermarking.
Web Spreadsheet Viewer – Display Excel spreadsheets securely in any browser
ShareVault's spreadsheet viewer securely displays Excel files right in your users' browser, so your end users can quickly and easily view spreadsheets with secure protection.
ShareVault Reader App – Secure document reader app for Windows or Mac
ShareVault Reader is a secure document and spreadsheet viewing application, available for Windows and Mac. It installs in seconds, and users do not need to have administrative rights on their computer to install it. Because it’s a native application, it allows for even faster scrolling than the web viewer. Users can use ShareVault Reader to open IRM-protected documents downloaded from ShareVault and supports offline viewing.
Secure A/V Player – Enables secure streaming of your audio and video files
ShareVault's secure audio / video player plays back A/V files securely in your end user's browser using Apple's HLS live-stream video protocol for high fidelity. A/V files are rights managed for security, and you can apply dynamic watermarks to your videos for additional security.
Responsive Mobile Apps – Support for Android and iOS smartphones & tablets
With support for both native mobile apps and mobile web apps, ShareVault is fully responsive and adapts dynamically to the capabilities of your users' preferred devices. On tablets users get virtually all of the functionality available the our desktop web application, while on smarphones, it adapts to the smaller screen size to provide essential functions.
Document Linking – Preserves inter-document hyperlinks
Other data rooms do not support document hyperlinking, if you upload hyperlinked documents (such as regulatory submissions), users are forced to hunt for referred documents. With ShareVault, users can just click the hyperlink, and the appropriate document opens in the secure document viewer.
Setup and Administration - Get started and configure your data room with less effort than other VDRs
Drag-and-Drop Upload – Upload multiple files & folders right in your browser
Our powerful batch upload tools works directly from within your browser for effortless drag-and-drop uploading with nothing to install.
Upload Auto-Unzip – Save setup time by uploading zipped files and folders
If your folder structure is in a zip file, you can save time by uploading the zip file. When you do, you'll have the option to automatically unzip the files and folders, preserving the same hierarchial structure, which can save you time and effort.
Powerful Batch Tools – Make changes in bulk with just a few clicks
ShareVault's quick and intuitive bulk admin operations include tools for setting granular permissions, even on huge hierarchies for large numbers of users and groups.
PDF Auto-Convert – Automatically converts 40+ document types to PDF
ShareVault automatically converts your documents to PDF when you upload, with support for 40+ file types, including Word, Excel, PowerPoint, Visio, Project, AutoCad, Tiff, SAS Analytics and many more.
View as Another User – Check the end user experience to confirm your setup
The "View As" feature is a valuable tool for checking and confirming the user experience prior to inviting your users to a new ShareVault.
Scheduled User Actions – Automate user administration tasks
You can configure ShareVault to invite, lock or unlock user(s) at a date and time of your choosing, so you can schedule in advance and let our automation take care of perfectly-timed actions.
Account Admin Tool – Create and manage multiple ShareVaults
The Account Administrator tool, offered with ShareVault Enterprise, allows you to create and manage multiple ShareVaults with ease, so you you can administer your own ShareVaults.
Platform Integration – Enjoy seamless integration with your existing software workflows
Connector for SharePoint®
ShareVault can connect to SharePoint, via the Microsoft Graph API, so you can upload or sync files directly from SharePoint into ShareVault, while preserving your hierarchical structure of sites, document libraries, and folders.
Connector for OneDrive®
ShareVault can connect to OneDrive, via the Microsoft Graph API, so you can upload or sync files directly from OneDrive into ShareVault, while preserving your hierarchical folder structure.
Connector for Google® Drive
ShareVault can connect to Google Drive, so you can upload or sync files directly from Google Drive into ShareVault, while preserving your hierarchical folder structure.
Connector for Box®
ShareVault can connect to Box, via the Box API, so you can upload or sync files directly from Box into ShareVault, while preserving your hierarchical folder structure.
Connector for DropBox®
ShareVault can connect to Dropbox, via the Dropbox API, so you can upload or sync files directly from Dropbox into ShareVault, while preserving your hierarchical folder structure.
Connector for DocuSign®
ShareVault can connect to DocuSign, using the DocuSign API, to initiate e-signature workflows from right within ShareVault. After completion of the e-signature workflow, the signed document returns to ShareVault for record keeping purposes.
Web Services API (Application Program Interface)
ShareVault's RESTful web services API allows for programmatic control of your ShareVault, with over 30 APIs allowing for deep integration with your corporate workflows.
Single Sign-On (SSO)
ShareVault integrates directly with Okta, Azure AD, Google Cloud Identity, or any SAML2 compatible identity provider, to allow your users to directly login to ShareVault without separately authenticating, providing for enhanced convenience and improved IT governance.
Platform Security – Bank-grade security, availability and compliance across redundant data centers
Secure, High Availability Architecture – Dedicated instances in redundant VPCs
ShareVault is hosted on dedicated instances in virtual private clouds (VPCs) within geographically redundant data centers with real-time failover in the event of a failure.
Infosec Standards Compliance – ISO-27001, 21 CFR Part 11, and other standards
ShareVault is certified for ISO-27001 and validated for 21 CFR Part 11, and our data centers are certified for other relevant information security standards, including SOC 1/2/3, SOC, HIPAA, HITRUST and other important security standards, providing assurance that trusted third parties have verified adherence to industry standard security controls and their verification.
GDPR, CCPA and PrivacyShield – Compliance with data privacy standards
ShareVault complies with both GDPR and CCPA privacy standards and is self-certified for the EU-U.S. and Swiss-U.S. Privacy Shield frameworks. For more information, please refer to our privacy policy.
Two Factor Authentication – For streamlined bank-grade user authentication
ShareVault's two-step verification enhances security for your users with an easy and unobtrusive authentication process that supports login code delivery via SMS, phone or authenticator apps.
Confidentiality Notices – Customized confidentiality notice displayed on login
You can customize the content and formatting of the confidentiality notice(s) served to users on login. With ShareVault Express, a single notice applies to all end users. With ShareVault Pro and Enterprise plans you can create multiple confidentiality notices, and each can be assigned to a different user group.
Clickwrap Compliance – Enforcable and traceable confidentialty notices
Additional features enable compliance with UETA and ESIGN requirements for a legally enforceable confidentiality notice. Each user's confidentiality notice acceptance is recorded, with version control of the notice contents. Users must scroll through the entire agreement, and they are notified if it changes.
Intergroup Privacy – Easily define user privacy rules within your ShareVault
ShareVault\'s inter-group privacy feature is a simple and elegant solution to manage the privacy within the data room. It’s quick and easy to configure, and it automatically applies the appropriate privacy settings as needed, by revealing, anonymizing or hiding user identity information, as appropriate.
Encryption Key Management – Only your users can open your files
Every file you upload to ShareVault is encrypted at rest using AES 256 with a seamless and transparent encryption key workflow that permits only the authenticated users you have permissioned to open your documents.
Customer-Managed Keys – For compliance with strict data security standards
ShareVault offers customer managed keys (CMK) as an option, including support for "bring your own key" (BYOK), for applications that are held to the strictest data security standards. ShareVault's CMK implementation provides the benefits of a Hardware Security Module (HSM) without the hassel of having to deploy and maintain it yourself.
Life Sciences Features – This is why BIO has selected us as their exclusive data room partner
Inter-Document Hyperlinking – For faster review of regulatory submissions
Regulatory submission documents, such as those in an eCTD hierarchy, often contain hyperlinks to other submitted documents. The time saving, inter-document hyperlinking feature preserves these internal document links, ensuring the right document opens when the link is clicked. Without this feature, users have to hunt for each linked document, which can add hours to due diligence timelines.
eCTD Viewer – Plugin-free integration with industry-leading eCTD viewer
ShareVault is the only virtual data room that integrates with an eCTD viewer so that you can share your submission for more efficient review while keeping the documents secure.
SAS Auto-Conversion – Converts SAS Analytics files into PDF for viewing
SAS Analytics files, including SAS, SSD01, XPT and SAS7BDAT files frequently used for statistical studies in life sciences and other scientifc applications, are automatically converted to PDF for secure viewing by end users.
Prism Auto-Conversion – Converts Graphpad Prism files into PDF for viewing
Graphpad Prism files, frequently used for analysis and graphing in life sciences and other scientifc applications, are automatically converted to PDF for secure viewing by end users.
HIPAA Compliant Infrastructure – ShareVault data centers are HIPAA certified
ShareVault data centers are certified to comply with the Health Insurance Portability and Accountability Act (HIPAA).
21 CFR Part 11 – Available 21 CFR Part 11 Compliance Validation (optional)
The available Title 21 CFR Part 11 Compliance Validation (optional) helps you to comply with this important FDA regulation, assuring audit readiness, and includes delivery of a validation package with every release, so your business is able to conduct mock audits and validate compliance.
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