The Data Room of Choice for Medical Device companies

Develop your medical devices under the protection
of a secure document sharing platform.

Innovation fuels the Medical Device sector’s ongoing quest for better ways to treat and diagnose medical conditions. When coupled with increasing patient life expectancy and aging populations growing globally, the medical device sector is expected to continue expanding well into the future. Fortune Magazine projects the global Medical Devices market to grow to $657.98 billion in 2028 at a CAGR of 5.4%.

For those on the front lines of development, the process is complex, as in-house teams collaborate with experts (often external) in multiple fields, accessing archived files, analyzing data, and generating hundreds of highly confidential documents. It is always a race against time, as competing firms rush to exploit the “first mover” advantage.

To avoid leaks to competitors or becoming vulnerable to cyber-criminals, exceptionally strong document-level security is required. That’s where ShareVault comes in.

ShareVault’s secure document sharing solutions address the security needs for different applications and stages in the development life cycle. Our Virtual Data Room enables secure document sharing of sensitive documents when working with all sorts of third parties from manufacturing partners to regulators to the board. Whereas DNFP and CollabLoop software enable secure distribution of work-in-progress documents to many contributors, plus collaborative redlining and redacting of word documents in the cloud.


Endorsed by BIO and its affiliates, ShareVault is the platform of choice for Life Science applications:

ShareVault improves the development process for every sector of medical devices: surgical and medical instruments, appliances and supplies, electro-medical equipment, in-vitro diagnostics, and dental instruments and supplies. To ensure a quality outcome, using ShareVault lets you enforce advanced levels of document and communication security for your team, collaborators, senior management, and outside parties like investors and regulatory agencies.

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9 out of 10 Top Pharma Companies
Use ShareVault. See if you should too.

Recognized Leader
in Life Sciences

ShareVault is the leading virtual data room provider to the life sciences market, and has been selected by the Biotechnology Innovation Organization (BIO) and more than 50 other life science industry trade associations for their Business Solutions Program

ShareVault Data Rooms are 21 CFR part 11 Compliant. Learn why this is so important for clinical trials

Field-Tested for Medical Device Development

ShareVault is the vendor of choice for sharing confidential documents with partners, regulatory advisors, CROs, CMOs, and other third parties. When regulatory submissions are required, ShareVault’s enterprise-grade Data Room is the preferred platform for sharing Electronic Trial Master Files (ETMF), Investigational New Drug (IND) applications, New Drug Applications (NDA), Abbreviated New Drug Applications (ANDA), Biologics License Applications (BLA), Drug Master Files (DMF), Biologics Master Files (BMF), Emergency Use Authorizations (EUA), other regulatory submissions.

Why ShareVault

Secure Document Sharing:

  • Ultra-secure Virtual Data Room (VDR) for collaboration and archiving and sharing confidential files under the strictest permissions and policies, which govern access from in-house users as well as clinical trial teams and third parties in remote locations.
  • ShareVault is the only data room provider that has developed a special features of particular interest of Life Sciences companies. These include Inter-document hyperlinking and integrated eCTD Viewer for fast review of regulatory submissions.

Secure Document Collaboration:

  • Secure Document Sharing for work-in-progress documents that are distributed in their native format to contributors and edited locally.
  • CollabLoop for secure centralized word-compatible document editing, redlining and redacting in the cloud - like Google Docs, only much more secure.

Outstanding Support:

Webinar — Medical Device Manufacturer's Guide to Selecting Suppliers

From sourcing components to getting regulatory advice, or help with submissions, many device manufacturers contract suppliers to supplement their internal resources. But there are associated risks to consider.

After working with suppliers and being one herself, Maren Nelson has learned the key factors to consider at the beginning of a relationship that can help to achieve desired results. Rushing to start a project often causes key steps to be overlooked or set aside for later.


"We chose ShareVault for its ease of use and rich feature set as well as its flexibility for providing secure access to documents in a variety of situations. In our case, we needed the ability to easily manage multiple levels of access. We also appreciate how easy and intuitive ShareVault is to use. Our administrators were publishing in the system and managing documents in a matter of minutes."

— Renny Clark, Gentuity LLC, former CFO of CardioFocus

"The tracking metrics were great, allowing us on a real time basis to see who had been accessing each document and for how long they were logged in. I was very happy with the selection of ShareVault and felt that it contributed to the ability to complete our process on a timely basis."

— Mark Fischer-Colbrie, ADEZA, Former CFO

"ShareVault gives us the ability to stage the sharing of intellectual property securely, explore partnerships with a greater number of organizations and share different tiers of information as relationships evolve."

— Jill Jarecki, PhD, Chief Scientific Officer, CURE SMA

"With ShareVault, we're prepared for due diligence far ahead of time. Our data is organized, we can grant customized access to potential partners and our information is organized, safe and easy to access."

— Yoke van Oosterhout, PhD, Chief Executive Officer, Xenikos

"Uploading documents to ShareVault is easy and fast and the organizational structure is straightforward and dynamic to our needs. Being able to designate who can access specific documents and then knowing what is being reviewed is also important. It is also very easy to use search terms to find specific documents, which also saves time."

— Eli Thomssen, Armune BioScience, Inc, Chief Business Officer

"After struggling with other systems, we moved to ShareVault and have found that inviting users and tailoring the permissioning of documents couldn’t be simpler. We also have every confidence that our sensitive materials are completely secure. When situations change, it’s a snap to change or revoke access."

— Dan Schmitt, Actuate Therapeutics, President & CEO

"ShareVault is more intuitive and user-friendly than other platforms and the technology performs well over a wide range of operating systems, browsers and security barriers. We’ve also found it invaluable to be able to monitor data room activity (down to the page level) of individual users, informing us on the interest level of our clients and allowing us to have constructive follow-up discussions."

— Jonas Ekblom, Promore Pharma, CEO