ShareVault's unique Secure Print feature, available only with ShareVault Pro and ShareVault Enterprise, allows printing to physical printers while preventing printing to PDF. This provides an additional security countermeasure since printing to PDF is the equivalent of being able to save a high fidelity digital copy of the document.
Screen Capture Prevention
ShareVault is the only virtual data room that can be configured to prevent screen capture of displayed documents on Windows, Mac, iOS devices and Android devices. Available only with ShareVault Pro and Enterprise, Screen Capture Blocking is extremely robust and blocks not only third party screen capture software (such as SnagIt), but also screen recording and screen sharing software (such as GotoMeeting), so your confidential content is displayed only to the intended users.
Based on the security policy that you've defined, ShareVault automatically applies customized, dynamic watermarks to each page of protected documents and spreadsheets, as well as to protected videos. Watermarks are clearly visible, applied diagonally across the page or screen, yet do not interfere with the readability of the underlying text. The watermark text is customizable, and you can embed the following dynamic information:
- User's email address
- User's IP address (only with ShareVault Pro and ShareVault Enterprise)
- Current date
- Current time
ShareVault Pro and Enterprise allow for customizing the font, color and opacity of the watermark, and support multiple watermark configurations that can be applied to different security policies.
ShareVault's unique watermarking technology includes a powerful anti-tampering security countermeasure: If a user attempts to remove or modify the watermarking using browser developer tools, the user will be warned on the first attempt and then kicked-out of ShareVault on the second attempt.
Watermarking provides a clear indication to the reader that the content is confidential, and since the user identity can be included in the watermark, it allows for a simple but effective deterrent against distribution of the printed documents (if you allow for printing) to unauthorized readers.
Most of our competitors do not provide a user interface for you to change the watermark configuration yourself - instead you have to contact their customer support line and wait for them to make your desired watermark changes. Furthermore, since our competitors do not provide customizable security policies, there is only a single watermark configuration that's applied to ALL your documents for all your users. That means that if you use a competing data room, you will have no customization options as a solution if, for example, a particular prospective investor insists that their watermarks be removed or modified, if you have a library of high resolution microscope images that need to be shared without watermarks, or if a particular set of important graphics would look better with a special watermark color, contrast or font that's different from the watermark configuration that you want to use for your other files. ShareVault's uniquely flexible and easy-to-use watermark configuration tool puts you in control so you can accomodate any of these scenarios with ease.
Protected Offline Viewing
ShareVault Enterprise includes Protected Offline Viewing, which extends ShareVault's powerful Information Rights Management (IRM) to include the ability to allow some or all of your users to access protected files even while offline for a defined time period. When a user attempts to open a protected file that's enabled for offline access, and ShareVault permissioning servers cannot be contacted, then the file will open as long as the allowed access period has not expired. The next time the user connects to ShareVault, the viewing activity for documents viewed while offline will be updated. This feature allows certain users to securely review documents even while in-flight or in a remote location.
Policies can be configured to expire file permissions either on an absolute date or after a relative delay (number of days) from the date / time the files were uploaded. After expiration, the corresponding users will no longer be able to access files to which the policy has been assigned. The optional notification setting, when enabled, sends an email alert to administrators upon expiration.
The expiration feature allows you to automatically enforce deadlines associated with your business processes. Using this feature in combination with Information Rights Management (IRM), even documents that have already been downloaded cannot be opened after expiration.