Trust ShareVault for
Faster Due Diligence

When sharing confidential documents during the due diligence process, security is your first concern. A close second is making it easy to find relevant documents in order to streamline the due diligence process. Organization, efficiency, ease of use, and powerful protection all come together in the ShareVault data room — your ideal choice for due diligence software. We make it easy for users to find the information they need, review it efficiently, and get their questions answered quickly and securely. With more than fifteen years of development invested, ShareVault has become one of the most trustworthy tools for conducting due diligence, so you can focus on the process, not on the data room.

Here are our recommendations and the benefits of selecting ShareVault’s software for your M&A deal:

Choose a due diligence software solution that protects your documents with the highest level of encryption.

ShareVault has the following security certifications from trusted third parties who have verified our adherence to the best security practices: SOC 1/2/3, PCI, ISO 90001/27001/27017/27018, FedRAMP Moderate, DoD CC SRG IL2, HIPAA, and HITRUST.

ShareVault encrypts all documents at rest with AES-256 encryption, and also encrypts all connections to the files on the server via HTTPS over Secure Sockets Layer (SSL), providing AES-256 encryption in transit. Our Enhanced Validation (EV) certificate provides further assurance that we have followed best practices for domain identity validation.

Certifications for ShareVault Secure Business File Sharing

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ShareVault allows you to "remotely shred" a document you no longer want someone to open.

ShareVault’s virtual data room allows you to revoke a user's permission to open a document, even if the user has already downloaded and opened the file on their computer or device. Because ShareVault protects all of your files with AES-256-bit encryption, you can make sure that the party that backed out of the deal no longer has access to any of your confidential information. Our data rooms incorporate this functionality without requiring clunky plug-ins that frustrate users and slow down the document review process.


Remotely Shred Documents Even After Download

ShareVault makes it easy to stage documents in order of increasing confidentiality.

It’s key that you have flexibility when assigning permissions to a particular user or group of users as your deal evolves. ShareVault makes it easy to gradually give certain groups access to more documents that have higher confidentiality. With ShareVault’s virtual data rooms, you can quickly change permissions as a group moves along the M&A process. You can easily specify whether or not users have the right to print, save, copy/paste text, capture the screen, or access the original document, and whether a watermark should be applied.


Set Flexible Security Permissions

ShareVault allows you to set an expiration date to ensure someone can only see the document before a certain day.

Any viewing policy in ShareVault’s virtual data room software can have an expiration date so that your users are motivated to view documents promptly. By automatically enforcing deadlines associated with your M&A process, you can move the M&A timeline along more quickly. It’s also a great way to ensure that you don't forget to revoke access to a user at a later date when he or she shouldn't have access to the information anymore.


Set Expiration Date for Maximum Security

With page-level user tracking and reporting, ShareVault lets you see who has seen which pages of which documents and for how long.

ShareVault gives you a detailed audit trail showing which users and groups have viewed your confidential documents in the due diligence process. By filtering the activity by date/time, activity, group, user, or tag, you have valuable information about which party is interested in which aspects of your business. This also enables you to prepare for any questions that a third party may have about your deal. You can filter activity with a graphical timeline as well as with a scrollable list of events, providing detailed metrics that are invaluable for assessing the progress of M&A due diligence.


Page-Level Tracking and User Activity Reporting

With two-factor authentication and single sign-on, ShareVault enhances security and saves your users time and frustration.

Two-step verification, also known as two-factor authentication, provides added security by requiring the user to enter a secure code upon login (delivered by text message to the user's phone, or via the Google Authenticator app, which is available for iPhone, Android, Windows, and Blackberry). You can trust that your documents are secure, even when you’re sharing them with users who aren't as concerned about their security as you are. ShareVault automatically logs users out after a certain amount of idle time, but when they log back in, they see the exact screen that they were last on, saving time and frustration.


Require Users to Authenticate with a Code

ShareVault automatically converts all uploaded files to PDF for maximum document security.

By automatically converting documents to PDF when uploaded, ShareVault verifies that your documents cannot be altered by a third party who is accessing your data room. You can also set the permissions to either allow end users to access the original document or to prevent them from accessing it, such that they can only view the protected PDF. In this way, you can give some more trusted groups access to the original Excel file, while others who haven't yet gained your trust can only see the PDF version.


Automatic Conversion to PDF for Maximum Security

ShareVault seamlessly synchronizes with DocuSign and other web-based applications without compromising security.

You can send documents out for signatures using DocuSign without requiring that those documents leave the secure location within ShareVault. You can also integrate with Box, DropBox, SharePoint, and Microsoft 365, such that any updates you make to a certain directory or directories will be also updated in ShareVault for your end users to see. And within ShareVault, you can take advantage of all of the powerful DocuSign features, such as email alerts, signature placements, form fields, template design, and the eSignature workflow flexibility.


Secure Integration with DocuSign, Box, DropBox, Microsoft 365, SharePoint

ShareVault's Q&A module allows users to ask questions and get answers from subject matter experts.

Your end users can easily ask private questions about your documents and then have the question routed to Q&A moderators who will be notified whenever your users ask questions. Moderators can forward questions to appropriate subject matter experts, and then approve or reject the response before replying to the end user. The moderator(s) can decide to share questions and answers with other users, or just with the individual who asked the question. This method prevents the accidental leakage of confidential information that occurs if questions are posed and answered via email.


Secure Questions and Answers

ShareVault provides a "View As" option, enabling you to double-check that a user's permissions are set correctly.

We have made it easy to double-check that certain users and groups cannot see confidential information that is stored in your ShareVault data room. Using ShareVault's "View As" feature, administrators can view files from the perspective of a certain user, providing confidence that permissions are set correctly, and that the user can't see information they shouldn't have access to.


View As a User to Double-Check Security Policies

Companies in M&A processes choose ShareVault because it is easy to use and it is simple to organize and find documents, set security policies, and upload documents for secure sharing.

Ease of use is a key feature of our M&A data room software. If the software is difficult to use, mistakes are more likely to be made, and admin users will complain about the time it takes to set the software up and to use it. Your end users will have a difficult time finding what they need, causing them to spend less time viewing the documents you want them to see. Though ShareVault is feature-rich, highly secure, and powerful, it is also intuitive and user-friendly.


Easily and Securely Organize and Find Documents

Contact a member of the ShareVault team if you have any questions about our virtual data room features or if you need help getting started with our data room software. Enjoy efficiency and ease of use with ShareVault’s secure technology.

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