21 March, 2023

In today’s digital age, data security is a top priority for businesses of all sizes. Whether you're a startup or a large corporation, your sensitive information must be kept secure to protect your reputation, intellectual property, and financial information. Virtual data rooms have become increasingly popular for sharing information with parties outside your organization, such as investors or potential partners. Here are some ways ShareVault protects and secures your data with our data room virtual software:

Certified Software

ShareVault uses a Virtual Private Cloud (VPC) hosted at Amazon Web Services (AWS). The ShareVault architecture assures comprehensive security and outstanding performance. This helps our customers rest assured that their critical information is kept safe and cannot be accessed by unauthorized users.

AWS provides the ShareVault cloud infrastructure, including cloud services, dedicated hardware, a secure data center, advanced resiliency functions, and optimized secure networking technology.

The AWS platform is built on technology that meets rigorous security standards, including SOC 2 Type II and ISO 27001 certification. SOC 2 Type II certification is awarded to companies that demonstrate a commitment to protecting their customers' data through the implementation of secure processes and systems.

ShareVault's software is regularly audited to verify that it meets these standards, and the company's commitment to security is reinforced by its ISO 27001 certification. ISO 27001 is a widely accepted standard for computer security management systems. With respect to this certification, ShareVault has put in place extensive procedures and controls to safeguard the availability, confidentiality, and safety of user data.

Password Protection

At ShareVault, we provide two-step verification to help keep hackers out of your private information. By requiring a second form of validation, two-factor authentication provides an additional layer of protection. When two-step verification is activated, you'll get a unique, secure code via text message or an Authenticator app. You can access your documents once the special code has been entered into our system.

We encourage you to use secure, one-of-a-kind passwords for each account. Avoid basic or predictable passwords, such as the word "password" or your name. As an alternative, try combining letters, numerals, and special characters to make a strong password that is challenging to guess.

ShareVault's password protection protocols include regular audits and monitoring to detect and prevent unauthorized access. ShareVault tracks all user activity and monitors for any suspicious behavior, such as multiple failed login attempts, unauthorized downloads, or access from unfamiliar devices or locations. ShareVault's security team investigates any suspicious activity and alerts clients immediately if they detect any potential security breaches.

Encrypted Connections

Our VDRs only use encrypted connections like HTTPS to protect data in transmission. This helps prevent hackers from intercepting and stealing your sensitive information. All ShareVault files are encrypted with AES-256. We use HTTPS over Secure Sockets Layer (SSL) for maximum protection during transit. By using SSL encryption, ShareVault software maintains that all data transmitted between the user's browser and the data room server is encrypted.

ShareVault also uses Advanced Encryption Standard (AES) to encrypt files at rest. AES is a widely recognized encryption standard used by many government agencies and financial institutions. By encrypting files at rest, ShareVault can help keep data protected even if the server is compromised.

Activity Monitoring

We provide secure page-level tracking that enables you to audit any document to help you assess user engagement. ShareVault groups user interaction by the day and time that a record was accessed. Results appear as a scrollable list of events or a graphical timeline to give users a broad overview of different trends or patterns in document use.

By monitoring data room activity, administrators can identify suspicious or unauthorized access attempts to the VDR. They can also track user activity, such as document downloads and uploads, and determine whether any unusual activity has occurred. This helps to identify potential threats or breaches and enables administrators to take prompt action to mitigate any risks. Frequently surveying your deal room activity confirms that only authorized users view your confidential documents. It can also help you identify suspicious activity, adding your own eyes as an extra layer of data protection.

Monitoring data room activity can also help identify inappropriate behavior or policy violations. Suppose a user attempts to access files outside their authorized access level or tries to share confidential data with unauthorized parties. In that case, administrators can detect this and take action.

Check Out ShareVault's Data Room Virtual Software Today

With the help of ShareVault, you can protect your sensitive documents and keep access limited to authorized users only. Be sure to regularly review and update your security measures to protect your sensitive information effectively.

ShareVault helps provide safe document sharing by offering extensive controls over document access and user permissions. We secure your sensitive data and help improve your company's efficiency. Contact us today for a consultation about your VDR needs.

Secure Your Data Today