13 April, 2023

Biotech mergers and acquisitions (M&A) are complex deals that involve multiple parties and require careful consideration of confidentiality. Our virtual data rooms (VDRs) provide a secure and controlled environment for buyers, sellers, and other stakeholders to access sensitive information during due diligence. Using virtual data room software can help prevent unauthorized access to sensitive data and mitigate the risk of data breaches. Here are some of our top tips for maintaining confidentiality in a biotech M&A deal:

Limit Access and Track VDR Activity

Using virtual data room software allows biotech companies to control who can access confidential information during due diligence. VDRs require that each user has a unique login and password to prevent unauthorized access. At ShareVault, we provide two-step password authentication, ensuring that only authorized users can access documents.

From logins to policy changes, administrators can track more than 70 different types of user actions, providing a precise audit trail of all activity in the data room. ShareVault tracks every user login, agreement click through, video watched or document viewed, printed, or downloaded. Administrators can also track the chronology of activities by user and gain insights into their concerns and level of interest.

This same level of detail is applied to all administrative activities providing everything needed to backtrack security and configuration changes and effortlessly respond to any audit. ShareVault logs everything from new permission settings to the most trivial action like changing a watermark color. You can rest assured that ShareVault is the most auditable data room on the market.

Secure the Due Diligence Process

A VDR ensures that all required parties have the appropriate access to review the documentation needed to make transactional decisions. Customizable permissioning makes it easy for administrators to designate which users have access to specific information and detailed policies designate what those users can do with the documents they have access to. Access to sensitive information can easily be staged as the deal progresses and more detailed access is warranted.

Protect and Deter

A VDR provides additional security measures like watermarks and digital rights management.

Administrators can apply customized, dynamic watermarks to each page of a document, as well as to videos. Watermarks are clearly visible, applied diagonally across the page or screen, yet do not interfere with the readability of the underlying text. The watermark text is customizable and can include the user’s name, email address, IP address, and current date and time.

ShareVault's unique watermarking technology includes a powerful anti-tampering security countermeasure. If a user attempts to remove or modify the watermarking using browser developer tools, the user will be warned on the first attempt and then locked out of ShareVault on the second attempt.

Watermarks provide a clear indication to the reader that the content is confidential and becomes a simple but effective deterrent against distribution of printed documents to unauthorized readers.

ShareVault's powerful Information Rights Management (IRM) technology allows administrators to retain persistent control over shared documents. Protected documents are AES-256 bit encrypted and can only be opened by users with current rights, so documents can be remotely "shredded". In other words, a user's permission to open a document can be revoked retroactively, even for files already downloaded.

Check Out ShareVault's Data Room Virtual Software Today

With the help of ShareVault, you can protect your sensitive documents and keep access limited to authorized users only. Our VDRs are an excellent platform for M&A deals and can help make the process easier. Contact us today to set up a VDR and begin securing your data now.

Contact Us Free trial