1. "It's too expensive"
Expense is a common concern, but let's think about the long-term ROI. A VDR isn't just a cost—it's an investment in your company's operational efficiency and security. The cost of a data breach can be catastrophic, with regulatory fines, reputational damage, and lost business potentially costing far more than the price of a VDR. ShareVault's pricing is also highly flexible, allowing you to scale up or down based on your current needs.
Whether you're a startup or an enterprise, you only pay for what you use. Furthermore, by reducing the time your team spends on document management and sharing, ShareVault saves valuable hours, effectively paying for itself in productivity.
2. "We don't deal with sensitive data"
It's easy to underestimate the value of your data until something goes wrong. Even if you don't handle highly confidential information on a daily basis, every business has proprietary documents that, if leaked or mishandled, could result in competitive disadvantages or legal exposure.
Think about contracts, employee records, intellectual property, financials, or investor communications—these are all considered sensitive. ShareVault ensures that all your documents, whether highly sensitive or not, are stored securely and shared efficiently, minimizing risk while maximizing control.
Having a VDR in place signals to potential partners, investors, and auditors that your business takes security seriously.
3. "Our internal file-sharing system works fine"
Internal systems may seem sufficient, but they rarely offer the robust security features, compliance assurance, and collaboration tools that a purpose-built VDR like ShareVault provides. With ShareVault, you get fine-tuned control over who can access your documents, complete audit trails to track user activity, and the ability to restrict viewing, printing, or downloading as needed.
Additionally, ShareVault's dynamic watermarking and version control capabilities ensure that your documents are secure and up-to-date, eliminating the risks of file duplication or unauthorized distribution that often come with basic file-sharing systems.
4. "It's too complicated for our team"
This is a common misconception. ShareVault was built with user-friendliness in mind, and we've seen teams with varying levels of technical expertise successfully adopt it with minimal disruption. Our intuitive interface means your team can get started quickly, and we offer extensive onboarding and training support.
Plus, ShareVault's functionality simplifies processes rather than complicating them. Instead of manually managing permissions or struggling to track versions of documents, ShareVault automates these tasks, making life easier for your team and reducing human error.
24/7 support and detailed online resources are also always available to ensure your team has what they need at any time.
5. "We don't need it right now"
You may not feel the urgency for a VDR today, but preparation is key. In industries like finance, life sciences, legal, and M&A, deals and projects often come up unexpectedly. A VDR like ShareVault ensures that when the need arises—whether for due diligence, audits, or external collaborations—you can hit the ground running without the delays of setting up security or file-sharing protocols at the last minute.
By implementing a VDR now, you are future-proofing your processes and ensuring that your business is ready for growth, acquisitions, partnerships, or regulatory compliance at any time.
6. "Our data is already secure"
While your current data security may be solid, it's important to consider the increasing sophistication of cyber threats and the evolving landscape of data protection regulations.
ShareVault's security features are top-tier, including bank-grade encryption both in transit and at rest, multi-factor authentication, and customizable permission settings. We go beyond basic firewall protections to offer features like document expiry, remote shred, and granular audit trails.
These tools not only protect your data but also ensure that your business meets the compliance standards required in regulated industries like finance, healthcare, and legal.
7. "We're not a large corporation"
Virtual Data Rooms aren't just for large corporations—they're a vital tool for businesses of all sizes. Startups and small-to-medium-sized enterprises (SMEs) can benefit from VDRs to protect intellectual property, facilitate secure fundraising, or manage complex projects with external stakeholders.
ShareVault's scalable pricing and flexible feature set mean that you only pay for what you need, making it affordable for smaller businesses. Plus, in industries where security and compliance are essential, having a VDR in place gives you a competitive advantage by demonstrating professionalism and readiness to potential investors, partners, or clients.
8. "We use free file-sharing services"
Free services might seem like a good solution for simple file-sharing, but they often fall short in terms of security, compliance, and control. With free services, you're vulnerable to data breaches, accidental sharing, and lack of oversight over who has access to what.
ShareVault, by contrast, offers features like advanced encryption, detailed permissions settings, audit trails, and dynamic watermarking to protect your sensitive documents. Additionally, ShareVault allows you to revoke access to documents even after they've been shared, a feature that's not available with most free services. The peace of mind that comes from knowing your documents are secure and trackable is well worth the investment.
ShareVault also seamlessly integrates with popular free services like Google Drive, Dropbox, and OneDrive, allowing you to easily transfer documents into a secure environment without disrupting your existing workflows. This gives you the flexibility of using the platforms you're comfortable with while adding an extra layer of security, ensuring that sensitive documents are protected with advanced encryption, detailed permissions, and audit trails that free services simply don't offer.
9. "We handle everything in-house"
In-house document management can work fine up to a point, but it introduces risks when collaborating with external parties. VDRs like ShareVault are specifically designed for secure external sharing, making it easy to grant or revoke access to third parties such as investors, legal teams, or clients while maintaining full control over your documents.
In-house systems typically lack the audit trails and compliance features that a VDR provides, which could leave your business vulnerable in the event of an audit or data breach. ShareVault integrates seamlessly with your existing in-house systems, making external collaboration secure and efficient.
10. "We don't want to spend time on implementation"
Implementation doesn't have to be a hassle. ShareVault is designed to be deployed quickly, and our team works closely with you to ensure a smooth and painless onboarding process. We take care of the heavy lifting, from data migration to user training.
In many cases, implementation takes only a few days, and once it's in place, your team will save countless hours on document management, sharing, and tracking, effectively offsetting the initial time investment.
Our customer support team is available 24/7 to handle any issues, ensuring you can focus on running your business, not managing your software.