24 November, 2022

Data Room and Enterprise Integration: The Basics

Enterprise integration allows different company departments and partners to work together more efficiently by linking data, document archives, and collaboration platforms into an integrated flow system. Examples are using CRM data to build a unified customer profile for fine-tune email marketing, consolidating ERP data to spot customer usage patterns, or accessing and analyzing company records to build a valuation for an M&A deal. Since enterprise integration involves multiple software programs and a mix of structured and unstructured files, the process can involve app development specialists who create custom application programming interfaces (APIs).

Security Risks with Enterprise Integration

Enterprise Integration requires accessing a company’s data and records and reorganizing them into a new flow system. Typically, the process is collaborative, often with third parties. Unless specific protocols are followed, a company’s confidential files and data are vulnerable. Reports by the Brookings Institute and other research organizations indicate that cybercriminals specifically target collaborative efforts like Enterprise Integration.

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Why Use a Data Room?

A Virtual Data Room (VDR) is a secure cloud-based repository where you can gather different types of information and access them anytime and anywhere. Organizations use data rooms in mergers and acquisitions, fundraising, or any process requiring the sharing of confidential information. Data rooms are also called corporate repositories because they contain files and data related to an organization's operations, such as a company’s financial statements, customer, patient, and employee profiles, contracts, and product data.

With a VDR, multiple parties have secure access to confidential information. Since only authorized individuals can access and share files and data, the VDR environment facilitates secure and efficient sharing of sensitive data across multiple organizations. The data room administrator has complete control of who sees what and what they are allowed to do with that material. For Enterprise Integration, the administrator can limit the types of files that are available to API developers and data management firms. With a quality VDR provider, a company can allow users to share data and documents without compromising security or the need to create separate systems for each participating firm.

Virtual data rooms can also help companies comply with SEC regulations. This is instrumental when the law requires companies to disclose certain information about their business activities, such as meeting the requirements of Sarbanes-Oxley (SOX) or providing audit information for FDA regulatory review, or an M&A valuation offer.

A data room also improves the security of confidential files and data for collaborating internally and with business partners, since the VDR environment is far more secure than sharing files by email or using third-party online document repositories.

Speed in Capturing Information

Operational speed is another factor that can significantly contribute to the success of any organization. Quickly capturing and sharing information will likely increase productivity within your business. It gives you a competitive advantage and is a key factor in the success of any organization. You can use this core competency to differentiate your business from others. Speed is emphasized by organizations with ambitions of becoming or staying competitive.

ShareVault and Enterprise Integration

No other VDR platform provides so many ways to connect to the file-sharing applications you already use. ShareVault provides easy-to-use connectors for Box, Dropbox, Google Drive, Microsoft SharePoint, and OneDrive and includes a powerful sync engine, so your content is always kept up to date whenever the source files or folders are added, modified, re-named, or deleted. This means that all your files are protected by ShareVault’s ultra-secure environment, and you never have to worry about version control.

Set up Your Enterprise Integration Today

You can use this integration with databases, data warehouses, and application server platforms. The goal of enterprise integration is to reduce the amount of manual data transfer between applications by connecting them through APIs (application programming interfaces).

Use Our Advanced Data Room

In today's business environment, a data room and enterprise integration can help improve the success of any organization. They allow for faster communication, improving productivity and ultimately higher profits. Combining these two tools has proven to be a strength for many businesses across industries such as healthcare or financial services.

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