21 August, 2023

In today's fast-paced business landscape, the secure and efficient exchange of sensitive data is paramount. A Virtual Data Room (VDR) has emerged as a crucial tool for managing and sharing confidential information during due diligence, M&A transactions, financial audits, and more.

With several providers in the market, choosing the right VDR can be a challenging task. In this review, we'll delve into the most popular virtual data room providers, including Ideals VDR, Intralinks, Datasite, Securedocs, Firmex, and ShareVault.

We'll discuss factors to consider when selecting a provider, highlight key features, explore pricing models, and identify target industries for each platform.

1. Ideals VDR

top virtual data rooms

Ideals VDR is a popular choice for its intuitive interface and robust security features. It is designed to streamline due diligence processes for legal and financial transactions. The platform offers secure storage, document indexing, and powerful search capabilities, making it suitable for industries requiring thorough documentation management.

Key Features:

  • Indexing and full-text search for easy document retrieval
  • Two-factor authentication for enhanced security
  • Detailed audit trails for tracking user activity
  • Q&A module for efficient communication during due diligence
  • Mobile app for on-the-go access

Pricing: Ideals VDR provides customizable pricing plans based on the scope and duration of your project.

Target Industries: Legal, financial services, real estate, private equity, and investment banking.

2. Intralinks

top virtual data rooms

Intralinks is a well-established VDR provider with a global presence. It offers secure collaboration and document sharing tools for complex business transactions. Intralinks is known for its diligence platform, which aids in secure document exchange and communication among various stakeholders.

Key Features:

  • Built-in artificial intelligence for automated document classification
  • Secure workspace for team collaboration
  • Dynamic document watermarking and print/download controls
  • Advanced analytics for tracking user engagement
  • Integration with Microsoft Office and SharePoint

Pricing: Intralinks provides customized pricing based on project requirements.

Target Industries: Investment banking, legal, real estate, life sciences, and energy sectors.

3. Datasite

top virtual data rooms

Datasite is a comprehensive VDR solution known for its data analytics and reporting capabilities. It caters to industries that require extensive insights into user behavior and engagement during due diligence processes. Datasite offers a range of tools to help users make informed decisions based on data-driven insights.

Key Features:

  • Advanced analytics and reporting for detailed user engagement data
  • AI-driven document indexing and classification
  • Real-time notifications for document updates and user activity
  • Customizable user interfaces and branding options
  • Multi-lingual support for global transactions

Pricing: Datasite provides customized pricing plans based on project needs.

Target Industries: Investment banking, M&A advisory, legal, real estate, and corporate development.

4. Securedocs

top virtual data rooms

Securedocs focuses on simplicity and ease of use, making it an ideal choice for small to medium-sized businesses and startups. It offers a secure platform for document sharing, storage, and collaboration. Securedocs aims to simplify complex transactions while maintaining a high level of security.

Key Features:

  • User-friendly interface with drag-and-drop functionality
  • Granular access controls and permission settings
  • Secure document sharing with encryption and dynamic watermarks
  • Built-in Q&A module for streamlined communication
  • Dedicated project workspaces for different transactions

Pricing: Securedocs offers transparent and tiered pricing plans based on the number of projects and storage required.

Target Industries: Startups, SMBs, legal, investment banking, and venture capital firms.

5. Firmex

virtual data room comparison

Firmex is a versatile VDR provider that caters to various industries with a focus on security and collaboration. It offers a comprehensive suite of features for document management, collaboration, and communication during due diligence processes.

Key Features:

  • ISO 27001-certified security infrastructure
  • Integrated artificial intelligence for efficient document management
  • Bulk document upload and management capabilities
  • Detailed reporting and audit trail functionalities
  • Secure viewer for controlled document access

Pricing: Firmex offers flexible pricing plans based on project requirements.

Target Industries: Legal, financial services, corporate development, real estate, and energy sectors.

6. Sharevault

sharevault virtual data room

Sharevault is quickly becoming one of the most sought-after virtual data rooms on the market. Renowned for its user-friendly interface and bank-grade security, Sharevault houses every feature you need without the complex learning curve of other data rooms.

It offers a cloud-based solution that caters to a wide range of industries, including pharmaceuticals, biotechnology, and healthcare. Sharevault provides advanced document security features, including digital rights management, watermarking, and customizable access controls.

Among VDR platforms ShareVault stands out for its many state-of-the-art features that many of its competitors lack:

  • Dynamic watermarks for document protection
  • Advanced access controls with user permissions
  • Drag-and-drop file uploading
  • Document versioning and history tracking
  • Integration with e-signature platforms like Docusign
  • Remote document shredding
  • Page-level user tracking and reporting
  • Automatic file conversion to PDF

Sharevault also has an advanced redlining and editing tool called Collabloop to improve the speed and accuracy of finalizing your most critical documents.

Pricing: Sharevault offers tailored pricing plans based on the specific needs of your project.

Target Industries: Pharma, biotech, healthcare, legal, finance, and M&A professionals, real estate, oil and gas.

Get Pricing

Factors to Consider When Choosing a VDR Provider

VDR Provider

1. Security: Evaluate the platform's security features, including encryption, access controls, and data protection mechanisms.

2. User Interface: A user-friendly interface enhances usability and reduces the learning curve for your team and collaborators.

3. Collaboration Tools: Look for features that facilitate communication and collaboration among stakeholders.

4. Customization: Consider platforms that allow branding and customization to maintain a professional image.

5. Pricing: Compare pricing models and plans to ensure they align with your project's budget and requirements.

6. Support and Training: Quality customer support and training resources can make the onboarding process smoother.


Selecting the right virtual data room provider is a critical decision for businesses engaged in due diligence, M&A, and other sensitive transactions. Each of the reviewed platforms offers unique features tailored to specific industries and project needs.

Whether you prioritize security, collaboration, analytics, or ease of use, there's a virtual data room provider that can meet your requirements. By considering the factors outlined in this review, you can confidently choose the best VDR solution to streamline your document management and secure data exchange processes.

To get a better understanding of how Sharevault measures up against the competition or how it can serve your specific needs, hop on a call with us and we will walk you through our platform and answer any questions you might have.

Get a demo