11 July, 2023

In the highly competitive and rapidly evolving biotech industry, strategic partnerships are becoming increasingly vital for innovation and growth. However, forming successful partnerships requires robust collaboration among multiple parties, comprehensive due diligence, and seamless information exchange, all of which is fraught with risk should this information fall into the wrong hands. This case study examines how two prominent biotech companies overcame these challenges by using a virtual data room, resulting in a fruitful and productive partnership.


Company A and Company B, both established biotech firms with complementary expertise and resources, sought to collaborate on a groundbreaking project to develop a novel cancer therapy. As the project involved the exchange of sensitive intellectual property (IP), proprietary research data, and financial information, establishing a secure and efficient platform for information exchange and collaboration was paramount.

Challenges Faced

During the initial discussions between Company A and Company B, several challenges were identified that needed to be addressed before moving forward with the partnership. These challenges included:

  • Security and Confidentiality: Due to the sensitive nature of the potential partnership and the risks involved for leaks to competitors or hackers, it was clear that company and project data from both companies needed to be stored and shared in an ultra-secure online environment.
  • Information Exchange: Although vault-like security was priority number one, also prioritized was an intuitive and easy-to-use interface that required minimum training, would provide 24/7 support, and would streamline the document sharing and review process. The goal was to move the partnership forward quickly and efficiently.
  • Comprehensive Due Diligence: Both parties understood from the outset that the value, viability and success of the partnership hinged on the ability of both parties to easily provide relevant and comprehensive due diligence materials that were accessible to both parties while remaining secure in the online environment.
  • Trust and Transparency: Both parties understood that the ultimate success of the partnership hinged on the trust and transparency of everyone involved. It became clear early on that the best way to facilitate this level of transparency was by utilizing a third-party virtual data room to house and share documents.

Choosing a Virtual Data Room

Recognizing the need for a full-featured, state-of-the-art virtual data room, the two companies eventually landed on ShareVault, an industry-leading virtual data room provider that satisfied all their file sharing needs and security concerns. ShareVault provided the project with an easy-to-use online document repository with industry-leading security features, including:

  • AES-256 encryption for documents at rest and in transit
  • Advanced access controls
  • Comprehensive audit trails
  • Fully-configurable file security policies
  • Information Rights Management (IRM)

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Benefits and Outcomes

By implementing the use of a virtual data room as a platform during the evolution of the partnership, both parties realized tangible benefits that contributed to a successful outcome.

  • Secure Collaboration: Using a virtual data room to store and share sensitive information during partnering negotiations provided both parties the ease of mind that their information remained secure both internally and when shared with outside parties.
  • Streamlined Due Diligence: Because both parties prioritized an expedited process that didn’t get bogged down in logistics, they realized the benefits that a virtual data room could provide for streamlining the due diligence process and accelerating decision-making.
  • Enhanced Productivity: The intuitive interface and advanced search capabilities of a ShareVault virtual data room allowed teams from both organizations to quickly locate and access relevant information, fostering productivity, reducing mistakes, and expediting the decision-making process.
  • Trust and Transparency: The transparency and accessibility of shared data within the virtual data room fostered trust between the partnering organizations, facilitating effective collaboration and open communication.
  • Cost Savings: By eliminating the need for physical document storage and enabling remote access, utilizing a virtual data room reduced administrative costs associated with traditional document management and facilitated moving the partnership to a successful and agreeable outcome for both parties.


This case study illustrates how the implementation of data rooms played a pivotal role in facilitating a successful biotech partnership. By addressing the challenges of security, collaboration, due diligence, trust, and transparency, a ShareVault virtual data room empowered Company A and Company B to forge a strong partnership and drive their innovative cancer therapy project forward. The positive outcomes of this collaboration highlight the transformative potential of data rooms in facilitating partnerships within the biotech industry and beyond.

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