ShareVault vs Firmex

Firmex is a budget virtual data room used by small businesses for due diligence and other secure document sharing applications. Customers upgrade from Firmex to ShareVault to benefit from the advantages described in the following competitive comparison matrix. Be sure to ask us about our migration services that provide for seamless migration of your document organization to ShareVault for greatly improved user experience and efficiency.

Features Comparison
 ShareVaultFirmex
Document Control
Information Rights Management for Remote Shredding
INFORMATION RIGHTS MANAGEMENT (IRM)¹ Protected documents are AES-256 bit encrypted and can only be opened with an active ShareVault connection, so documents can be remotely "shredded". In other words, a user's permission to open a document can be revoked retroactively, even for files already downloaded. Competing systems provide IRM capabilities based on clunky plug-ins that frustrate users and slow down the document review process, but ShareVault's plug-in free technology is fast and simple for your users.
Requires Plug-In
Secure Print
Even if a user is allowed to print, you can prevent the user from printing to PDF¹. Printing to PDF is the equivalent of being able to save a digital copy of the file, which is a major vulnerability of competing solutions.
Granular Permissioning
Fully Configurable Document Security Policies
Block Screen Capture, Even for 3rd Party Screen Capture Programs and Even on iOS App
Content Organization / Presentation
Hierarchical Tags with Permissions
Place a Single Document In Multiple Places in the Organizational Hierarchy
Zoomable Thumbnails
Infinite Scrolling
Instant Full-text Search with Synopses, Relevance Ranking, Stemming and Boolean Search
No relevance ranking
Smart Filters
Auto-Numbering of the Hierarchical Index
Drag-and-drop Reordering of Files and Tags/Folders
Sharing Analytics
Page-Level Activity Monitoring
Monitoring of Viewing Time
Ease of Use
iOS App (iPad, iPhone, iPod Touch)
Support for Multiple Languages
5 Languages
Only English & French
Support for unicode text (international character sets) for search, tag (folder) names, group names, user names, etc.
Blackout Screen for Increased Productivity
Fast & Easy Document Review
Smooth, Fast, Continuous Document Scrolling In A Secure Document Viewer
Secure Batch Download
Secure Batch Print with Table of Contents, Page Numbers & Separator Pages
Inter-Document Hyperlinking
Q & A with Privacy Settings & Threaded Discussions
Fast & Easy Setup
Auto Unzip for Large Uploads
Easily Audit Permissions with Simple Permissions Report
Automatic PDF conversion for 40+ file types
Life Sciences / BioPharma Specific Features
Inter-Document Hyperlinking for eCTD Regulatory Submission Documents
Integrated eCTD Viewer
Auto Conversion of SAS Analytics Files to Protected PDF
Partnered with Biotechnology Innovation Organization (BIO) Business Solutions (discounted pricing for members of BIO and affiliates)
Security & Reliability
Two Factor Authentication
Encryption at Rest With Key Management
Data Center is ISO 27001 Certified
Integration
Available Connector for SharePoint That Works Without Installing Software on Your SharePoint Server(s)
Available Connector for Microsoft Office 365
Web Services API (Application Program Interface)
Single Sign-On (SSO)
Embeddable Data Room Components
Service & Support
24/7 Support
One-on-One Training Included
NOTE: Some ShareVault features in the above matrix are not available in all plans.