In a previous post we discussed The Top 10 File Sharing Tools For Small Businesses. In this post, we focus on the most popular tools used for various purposes and intents.
Make no mistake. Choosing the right secure file sharing platform is essential for safeguarding data and enhancing collaboration. This blog briefly lays out the pros and cons of each and how ShareVault compares.
1. Files.com
Files.com started as a simple cloud-based file management service designed to integrate various storage solutions under one roof, facilitating easier access and sharing of files across platforms. It is a cloud-based file management service that offers secure link sharing and integration with other cloud services like Google Drive and Dropbox.
Pros:
- Facilitates easier onboarding.
- Manages multiple cloud storage solutions.
- Compliant with HIPAA/PCI for secure storage.
Cons:
- Lacks an on-premises solution.
- The user interface can be difficult to navigate.
- Limited customization options.
ShareVault Comparison: ShareVault provides both on-premises and cloud-based solutions, enhancing flexibility and control over data management with a user-friendly interface that simplifies navigation and gives users more customizable capabilities.
2. FileWhopper
Launched to address the need for sending large files without the commitment of a subscription, FileWhopper introduced a pay-as-you-go model that appealed to users with occasional large file transfer needs.
FileWhopper is designed for one-time big file transfers, allowing users to pay per transfer without subscription commitments.
Pros:
- No subscription required; pay per transfer.
- Supports very large files.
- Easy and straightforward to use.
Cons:
- Not suitable for regular file sharing needs.
- Compatibility issues with Mac and Linux systems.
- Additional costs for multiple downloads.
ShareVault Comparison: ShareVault's subscription model provides continuous access with no extra fees per transfer, supporting all operating systems and offering more predictable budgeting for businesses.
3. Dropbox
Dropbox was founded in 2007 after its founders conceived the idea of a cloud storage and sync service from a personal need to access files from different computers, revolutionizing the way we store and share files digitally. Dropbox is a popular cloud storage service known for its seamless syncing and collaborative features across various devices.
Pros:
- Syncs data across multiple devices automatically.
- No account needed for sharing files.
- Flexible pricing tiers.
Cons:
- Sync settings can be complex and cumbersome.
- Cost structure may be confusing for frequent users.
- Security features may not meet all enterprise needs.
ShareVault Comparison: ShareVault offers a more straightforward synchronization process and pricing model, coupled with robust security tailored for enterprise users.
4. Google Drive
Introduced by Google in 2012, Google Drive was developed to integrate seamlessly with Google's suite of productivity apps, providing users with ample free storage and collaborative possibilities. Google Drive provides a comprehensive cloud storage solution with up to 15GB free storage and robust collaborative tools.
Pros:
- Offers 15GB of free storage.
- Integrates well with other Google services.
- Broad device accessibility and collaboration features.
Cons:
- Offline access is restricted to Chrome.
- Issues with password authentication offline.
- Basic security features without advanced options.
ShareVault Comparison: In contrast, ShareVault offers enhanced security protocols across all platforms and browsers, ensuring reliable access and superior data protection, both online and offline.
5. Microsoft OneDrive for Business
Originally launched as SkyDrive in 2007, Microsoft rebranded it to OneDrive. It was designed to integrate deeply with Windows systems, providing a seamless cloud storage solution for Microsoft users. Microsoft OneDrive for Business offers extensive cloud storage solutions with offline access and seamless file synchronization across devices.
Pros:
- Excellent for enterprise-level synchronization.
- Offline file access is robust and secure.
- Integrated scanning and sharing features.
Cons:
- Target for frequent cyber-attacks.
- Complex collaboration tools.
- Requires a Microsoft ecosystem for best performance.
ShareVault Comparison: ShareVault provides a secure and easy-to-use platform that supports various operating systems, offering more straightforward collaboration tools without the need for a specific ecosystem.
6. Box Business
Box was established in 2005 with a focus on providing businesses with an online file sharing and personal cloud content management service for enterprise users, emphasizing security and collaboration. Box Business is tailored for enterprise use, offering secure storage with encryption and integration with numerous apps.
Pros:
- Integrates seamlessly with many applications.
- Offers several compliance controls.
- Different plans for various business sizes.
Cons:
- Mobile editing is somewhat restricted.
- Online editing tools can be clunky.
- Higher learning curve for new users.
ShareVault Comparison: ShareVault's user-friendly interface and powerful online editing tools ensure a smoother experience for all users, regardless of device or location.
7. Citrix ShareFile
Citrix ShareFile was founded to provide a secure file-sharing and storage solution tailored for businesses that require robust security features, including encryption and audit trails. Citrix ShareFile provides secure cloud storage for large files and includes a helpful email plugin for easier transfers.
Pros:
- Advanced security with encryption in transit and at rest.
- Email plugin simplifies large file transfers.
- Clearly defined pricing structure.
Cons:
- No unlimited storage options.
- Management of large user bases can be cumbersome.
- Primarily suits larger, tech-savvy businesses.
ShareVault Comparison: ShareVault offers unlimited storage plans and an intuitive management system that simplifies scalability and user management, making it ideal for businesses of any size.
8. Apple iCloud
Apple launched iCloud in 2011 as part of its core services to allow seamless integration and syncing of data across all Apple devices, enhancing user experience with automatic backup and easy access. Apple iCloud comes pre-installed on all Apple devices, providing seamless storage and synchronization across macOS and iOS devices.
Pros:
- Extremely user-friendly.
- Automatic backups and two-factor authentication enhance security.
- Supports cross-platform access between Mac and Windows.
Cons:
- Free storage is limited compared to competitors.
- Not available for Android devices.
- Collaboration features are not as robust as others.
ShareVault Comparison: ShareVault provides more extensive storage options and robust collaboration tools that work across all major platforms, including Android, ensuring a more versatile and secure environment.
9. FileCloud
FileCloud began as an enterprise file-sharing platform offering both cloud and on-premises deployments, focusing on providing businesses with full control over their data with strong customization options. FileCloud offers enterprise-grade file-sharing capabilities with an emphasis on security and administrative control.
Pros:
- Strong virus and ransomware protection.
- Flexible on-premise and cloud deployment options.
- Highly customizable interface and security settings.
Cons:
- Geared towards larger organizations.
- Starts with a minimum of five users.
- Customization can complicate setup.
ShareVault Comparison: ShareVault streamlines setup and customization, providing scalable solutions that do not require minimum user commitments, making it suitable for smaller businesses as well.
10. WeTransfer Pro
WeTransfer was introduced in 2009, focusing on simplicity and ease of use for transferring large files. It started with a straightforward model that required no user registration, appealing to creative professionals globally. WeTransfer Pro specializes in large one-time file transfers with simple tools and temporary storage options.
Pros:
- Ideal for single large file transfers.
- Intuitive user interface.
- No need for account creation to receive files.
Cons:
- Limited to one-time transfers without collaboration tools.
- Storage limits and file expiry can be restrictive.
- Not designed for continuous file management.
ShareVault Comparison: ShareVault offers ongoing access and management of files without limitations on the number of transfers or file sizes, coupled with comprehensive tools for continuous collaboration and security.
ShareVault FAQs
1. How does ShareVault integrate with other cloud storage platforms like Google Drive, Dropbox, Box, and OneDrive?
ShareVault has connectors that allow seamless integration with major cloud storage platforms such as Google Drive, Dropbox, Box, and OneDrive. This enables users to easily import and manage files from these services directly within ShareVault, enhancing workflow and accessibility.
2. Can ShareVault handle large file transfers like FileWhopper?
Yes, ShareVault can manage large file transfers efficiently. While FileWhopper is designed for one-time large file transfers, ShareVault provides a more comprehensive solution by allowing continuous access and management of large files without limitations, making it ideal for both one-time and ongoing file-sharing needs.
3. Is ShareVault a good alternative to Dropbox for team collaboration?
Yes, ShareVault is an excellent alternative to Dropbox when it comes to team collaboration. It offers enhanced security features and administrative controls that are well-suited for professional environments requiring rigorous data protection and compliance standards.
4. Does ShareVault offer similar collaborative tools as Google Drive and Microsoft OneDrive?
ShareVault offers robust collaborative tools that are comparable to those provided by Google Drive and Microsoft OneDrive, with the added benefit of superior security and control. ShareVault's platform is designed to support secure document handling and real-time collaboration across teams.
5. How does ShareVault compare with Box in terms of security and compliance?
ShareVault provides advanced security features and compliance controls, similar to Box. However, ShareVault distinguishes itself with its ability to offer detailed user activity tracking and stricter control over document access and distribution, catering especially to industries with stringent regulatory requirements.
6. Can ShareVault be used for simple file sharing like WeTransfer?
While WeTransfer is tailored for straightforward, large file transfers without user accounts, ShareVault caters to more complex needs. It can be used for simple file transfers but is more comprehensive, offering persistent file access, detailed permissions, and audit trails, suitable for ongoing business use.
7. What makes ShareVault a preferred choice over Citrix ShareFile for secure business file sharing?
ShareVault and Citrix ShareFile both provide robust security features, but ShareVault's interface is generally considered more user-friendly and is tailored to facilitate seamless collaboration and integration with multiple other platforms, making it a preferred choice for businesses looking for an all-in-one secure file management solution.
8. Does ShareVault offer any advantages over Apple iCloud in terms of cross-platform accessibility?
Yes, unlike Apple iCloud, which is limited to Apple devices, ShareVault offers full cross-platform support, including Windows, Mac, and mobile devices. This makes ShareVault a more versatile option for businesses that operate in a diverse device environment.
9. How does the security of FileCloud compare to that of ShareVault?
While FileCloud offers strong security measures, ShareVault provides an additional layer of security with its proprietary technology, including secure viewing for sensitive documents and advanced data protection features that go beyond standard encryption and access controls.
10. Can ShareVault replace Files.com for cloud-based file management?
ShareVault can certainly replace Files.com for businesses looking for a cloud-based file management solution with added benefits such as enhanced security, compliance, and seamless integration with other cloud services.
11. How does ShareVault support the specific needs of enterprise users compared to solutions like Box Business and FileCloud?
ShareVault is designed to meet the high demands of enterprise users with features such as comprehensive security, in-depth compliance checks, extensive integration capabilities, and a focus on user management and scalability, making it well-suited for large organizations with complex requirements.