Businesses are constantly creating, sharing, and updating confidential documents that are only intended for specific viewers and purposes. In a world where online attacks are more frequent and aggressive than ever, you need a modern security solution.
ShareVault provides a dynamic solution with its virtual data room software — a cloud-based document repository that facilitates secure transactions and offers multiple levels of customization. You'll have real-time access to and control over every stage of your deal, wherever you are in the world.
Your deal is our business. Everything we do is designed to reduce risk, make transactions easier and to help you move through tasks as quickly and productively as possible.
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Document Control
With ShareVault’s VDR, You’re in Control
ShareVault’s powerful, user-friendly tools allow you to manage your sensitive content with bank-grade security—even on devices that are outside of your IT department. No other data room platform gives you this degree of document control. Our VDRs maximize both visibility and functionality, so you can focus on the deal, not the data room.
Check out our industry-leading document control features:
Activity Monitoring
Quickly visualize user activity levels
High-performance Viewers
Quickly view documents & spreadsheets
Secure A/V Player
Upload audio/video files for protected playback
Detailed Audit Trail
Track everything from page views to privilege changes
Enforceable Agreements
Manage & track legal endorsements/agreements
IP Address Tracking
Look up users’ IPs by company & region
Secure Printing
Withhold or retract PDF printing for specific users
Dynamic Watermarking
Deter content circulation with user-specific watermarks
Expiration Date & Time
Enforce deadlines with time/date access expiration
Disabled Permissions
Prevent saving, screenshotting, or copying
Remote Shredding
Revoke a user’s rights to view a document, even after download
Secure Batch Download
Download & encrypt documents in bulk
Offline Viewing
Allow users to securely review documents offline
Scheduled Reports
Save, schedule, & email any custom report to stakeholders
Organizational Tools
Save time with customized organization tools
Smart Search
Instantly locate relevant documents and specific text
Connection & Integration
The Most Connected Data Room Available
Need to upgrade from your consumer-grade file sharing platform? No problem. ShareVault will easily configure connectors for Box, Dropbox, Google Drive, Microsoft SharePoint, and OneDrive. When it’s time to seal the deal we also have an integrated connector for DocuSign. Moving from another VDR, ShareVault offers professional services to help you migrate from other VDRs and/or file-sharing systems. In addition, every new customer receives comprehensive, one-on-one training with a ShareVault expert and 24/7/365 support
ShareVault's SSO (Single Sign-On) capability, available as an option with ShareVault Pro and included with ShareVault Enterprise, allows for integration with your identity/authentication provider so that your users don't have to log in to ShareVault separately.
The ShareVault RESTful API allows you to create, configure and control VDRs, and to register webhook callbacks so your workflows can be triggered from user activity in ShareVault. The API is comprehensive, so you can deeply integrate ShareVault into your business workflows. Contact ShareVault support to learn more.
Security & Availability
Protect Your Sensitive Information With World-class Security Features
ShareVault document protection technology is applied uniformly, regardless of whether files are viewed in the browser, on Windows, Mac, iOS, or Android. Our powerful Information Rights Management (IRM) technology, available only with ShareVault Pro and ShareVault Enterprise, allows you to retain persistent control over documents shared with third parties.
Protected documents are AES-256-bit encrypted and can only be opened by users with current rights, so documents can be remotely "shredded." In other words, a user's permission to open a document can be revoked retroactively, even for files already downloaded.
Competing systems provide IRM capabilities based on clunky plug-ins that frustrate users and slow down the document review process, but ShareVault's plug-in-free technology is fast and simple for your users.
ShareVault welcomes audits by qualified personnel to verify that we have met the requirements of 21 CFR Part 11. Validation of ShareVault data room compliance with 21 CFR 11 is a standard part of our Quality Assurance process with every release.
Each release is accompanied by a Validation Summary and a complete 21 CFR 11 Validation Package containing all the necessary information, test scripts, and instructions for any customer to be able to conduct their own validation and sign off the IQ, OQ, and PQ themselves.
ShareVault also offers private virtual clouds, two-step verification services, encryption at rest, individual key management, confidentiality notices, clickwrap compliance, encryption in transit, high-level validation keys, and more. Security is our top priority, so we equip you with the strongest features available.
Dynamic Native File Protection
Put a Leash on Your Docs So They Can’t Run Off!
Dynamic Native File Protection (DNFP) protects any type of document on any device without impacting applications, workflows, or end-user experiences. Use one-time document access controls to safely share confidential information with others.
DNFP is also a proactive way to eliminate the risk of leaking IP from devices in unsecured hybrid work environments. Share files of any type in native format, and retain the ability to revoke access at any time.
The Perfect Complement to a VDR
DNFP lets you protect all documents that are outside of a virtual data room. Features include:
- Protection for all shared files
- Protection across all devices
- Cloud-based deployment
- Simple installation process
- Malware prevention
- User invisibility
- Ransomware immunity
- Prevention against loss or theft
Get a Demo and See for Yourself
Virtual Data Room: Security Solutions for Any Business
ShareVault is the ideal virtual data room provider for businesses both large and small. Stage intellectual property securely, explore partnerships with a greater number of organizations, and share different tiers of information as relationships evolve. Organize deal documents before going live so everything is ready when it's time to launch due diligence. Build and populate your data room in minutes — not days or weeks.
Our fully integrated M&A technology platform delivers value across the deal, from early prep to a successful close. We're here to support you throughout the process, giving you complete control over your sensitive information. Contact us today to learn more about virtual data room security.