Consistent Ease of Use

Ease of Use Picture

Regardless of your virtual data room application, ease of use is absolutely essential. Your users simply don't have time to learn a new application. ShareVault is so easy to use that no end user training is required, and there's no documentation to read - everything just makes sense.

ShareVault's intuitive ease of use extends not only to your end users, but also to the tasks associated with configuring and administering your ShareVault. After a brief 40 minute administrator training session with your dedicated ShareVault project manager, you will be able to create and maintain the ShareVault on your own. Remember that this self-service approach does not preclude you from picking up the phone at any time - our "white glove" customer service is available 24/7 to help you and guide you in using ShareVault.

To fully appreciate the ease of use of ShareVault, take a quick video tour.


End User Ease of use — Your end users will be astonished by ShareVault's intuitive and user-friendly features:

  • Web-based solution — ShareVault ShareVault is entirely web-based, with no proprietary software or plug-ins to install. Your documents are securely accessible from any compatible browser: Microsoft Internet Explorer® (PC), Mozilla FireFox® (PC, Mac, Linux, Solaris®) and several other browsers,
  • Visual Browsing — Only ShareVault provides zoomable thumbnails of the first page of each document, allowing users to quickly flip through documents looking at the first page without taking the time to open the documents,
  • Documents viewed as PDFs with Adobe Reader® — Many virtual data rooms use proprietary document viewers to protect documents, but with ShareVault, users use the document viewer that they already know - Adobe Reader® - to review documents with no compromise in security,
  • "One-box search" — Today, all users are familiar with the "One-box" search used by most internet search engines - type your search phrase into a single text box instead of filling-out a search form. Only ShareVault displays search results with a "synopsis" showing the usage of the search terms within the document,
  • Intuitive Q&A Module — Users can easily ask a question about any document, tag or subtag within ShareVault, with email notification when the question is answered,
  • Single sign-on — Each user gets a single sign-on (same user name and password) for all ShareVaults,
  • Works well behind firewalls — ShareVault is accessible from within banks and other locations behind strong firewalls,
  • Customized URL for login page — You login URL is customized based on your project name, i.e. http://projectname.sharevault.net.

Administrator Ease of use — With ShareVault, its easy to administer your own data room:

  • Drag-and-drop file publishing — quickly and easily publish multiple files and/or entire folders to your ShareVault,
  • Email notification — Participants can be notified via email when new files are published to the ShareVault,
  • Automated PDF conversion — Upload your documents in the existing file format, and ShareVault automatically converts to secure PDF: Microsoft Office (Word, Excel, PowerPoint, Project, Visio), OpenOffice, AutoCAD, Image (TIFF, JPG, PNG, etc.)... Over 300 different file formats supported,
  • Flexible file tagging — Your due-diligence list is organized using tags instead of folders, allowing the same document to appear in multiple sections of the due diligence list,
  • Integrated Q&A Moderator Tools — Full-featured Q&A moderator functions provide a centralized place for rapidly responding to end user questions in an organized way,
  • Simple, Straightforward Administrator Pages — Batch import users, drag-and-drop users into groups, point-and-click configuration of security settings, create your own tags, ShareVault makes it easy to setup and configure your ShareVault,
  • Available DVD archive — We can provide an optional DVD snapshot of the contents of your ShareVault and the activity reports, providing a permanent ShareVault archive.