Powerful & Flexible Activity Reporting

Functionality Picture

The ability to monitor the activity of your users is perhaps one of the most compelling advantages of a virtual dataroom. In a dealmaking scenario, the intelligence provided by user activity statistics can provide valuable insight into the due diligence process. The key is to be sure that your data room's reporting tools include the flexibility, ease-of-use and functionality that you will need to quickly and easily interpret data room activity. In addition to deal intelligence, activity reporting can provide a valuable audit trail for compliance purposes.

ShareVault provides two flexible and powerful reporting pages that are presented in an easy-to-use web-based spreadsheet. To fully appreciate the capability of these tools you'll want to sign up for a demonstration.

The comprehensive web-based reports are dynamically updated and provide you with powerful, flexible, and easy-to-use functionality:

  • Activity Summary Report — An easy-to-use web-based spreadsheet displays the following information:
    • Number of users invited to the ShareVault,
    • Number of users who have logged-in at least once,
    • Total number of logins,
    • Date & time of last login,
    • Number of accessible files and number of files accessed,
    • Number of accessible pages and number of pages accessed*,
    • Amount of time spent viewing documents*,
    These last four are available separately for each tag. Simple point-and-click tools allow the user to "drill down" into the data, showing the above information on a per-user and/or per-tag basis and/or to limit the report to a specified range of dates / times.
  • Activity List Report — A comprehensive list of each activity for all users in the ShareVault. Recorded events include files published, files viewed, files downloaded, etc.
  • Flexibility — Reports are in a configurable web-based spreadsheet and can be customized for certain groups and/or users and/or based on a specific date range,
  • Reports can be printed or exported as Excel® or HTML — Print the report for distribution or export to Excel® for further analysis,
  • DVD snapshot — The optional DVD snapshot includes the activity reports as part of your permanent ShareVault archive.

* Page tracking and measurement of time spent viewing documents requires PDFtrak™, not included with ShareVault express.